Before You Order: A Card Material Delivery Checklist

Confirm exactly what is being supplied

Review the material reference, thickness, sheet dimensions, quantity and any agreed specification documents before confirming an order. For multiple items, give each a clear line reference.

Check that the quotation and the technical discussion refer to the same requirement. Resolve differences in units, format or quantity rather than assuming they will be interpreted in the same way by every team.

Discuss packaging and identification

Ask how the offered material will be packed and identified for delivery. Share any handling or receiving requirements that your team needs the supplier to consider.

If particular packaging information or labels are important to your receiving process, discuss them before order confirmation. Keep the agreed requirements in the purchasing record alongside the material specification.

Make the delivery destination clear

Provide the destination and contact information needed for the shipping discussion. Ask for confirmation of the applicable delivery terms and clarify which parts of the delivery arrangement are included in the quotation.

Treat timing as an item to confirm for the specific order. If you have a target date, explain it early and ask which arrangements can be offered rather than relying on a general expectation.

Agree the documents and next actions

Identify the commercial and technical documents you require and ask which are available for the particular material and order. Do not assume a document applies to every grade simply because it was supplied for an earlier enquiry.

Before proceeding, keep a single record of the agreed specification, quotation, delivery arrangements and unresolved actions. This gives both teams a clearer reference for the next step.

• Final specification and order quantity
• Packaging and identification requirements
• Destination and agreed delivery terms
• Required documents and confirmed availability
• Responsible contacts and remaining actions